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Administrative Assistant

Location: HONOLULU, HI

As an Administrative Assistant for Allied Building Products, you will lead the back office operations of a high volume office. You will organize all sales related processing and daily administrative activities for the branch. You will also assist the Branch Manager by performing administrative functions.

Complete Job Description

  • Maintain branch files (pick tickets by date, daily cash receipts/deposits, check request forms, credit authorization log, return material log, post bills, etc.)
  • Daily mailing of A/R receipt to lockbox
  • Assist with customer account reconciliation (when not handled by credit department)
  • Follow procedures for entering credits into Trend (sales tax, price adjustment, etc.)
  • Verify return material credits
  • Enter return material credits into Trend
  • Maintain sales tax exempt certificate
  • Ensure that valid sales tax certificates are on file for each customer (with credit department)
  • Review Purchase Orders to ensure compliance
  • Order office supplies
  • Responsible for report reconciliation
  • Complete shipping feedback on all outgoing warehouse transfers
  • Monitor prior day’s invoicing to ensure all sales were properly posted
  • Reconcile recorded sales to cash receipt and bank deposit
  • Maintain daily customer pricing levels as per Branch Manager instructions
  • Reconcile open order pricing
  • Maintain petty cash
  • Answer telephone in a friendly and timely manner
  • Process payroll as directed by Branch Manager
  • Collect Human Resources data from employees for processing
  • Perform other duties as assigned

Requirements

  • Previous experience in an administrative role and with supporting management in a high volume organization 
  • General accounting skills
  • Ability to organize information
  • Experience working with a PC
  • Valid drivers license

Preferences

  • Associates degree or equivalent experience is preferred

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