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Facilities Manager

Location: CINCINNATI, OH

  

Job purpose 

In this role, you will lead the divisional Facilities Management process focused on both strategic and tactical development and implementation of our organizationís facilities location, structure, conditions, maintenance and safety that will enable operational efficiency and implementation of best practices and code compliance.  

Duties and responsibilities 

  • Visit and review the structures and properties, in which current or prospective employees conduct business by assessing both functionality, compliance with environmental regulations, policies and standards, and organizational safety requirements.
  • Perform Lease Negotiations as needed or when assisting the Director or Real Estate
  • Create and review reports for the communication of observed conditions and recommend change and/or improvements to current practices and/or conditions
  • Assist the organizationís branch management teams for the review of contractor proposals, scheduling and work performance necessary to keep a facility in good repair
  • Utilize digital/electronic software/portal for maintenance of records, files and databases as required by the department and organization
  • Actively engage with vendors, consultants and property professionals (e.g. Ė Hazardous Materials, Building Officials, Fire Inspectors, Contractors, etc) to provide the      necessary goods and services to support the business objectives
  • Assess & report on buildings being considered for Greenfields, Relocations, or closing
  • Review & approve all specifications and bids for repairs and new construction for jobs over $2500
  • Qualify contractors with the assistance of branch, regional and divisional management  Review  all lease language before performing improvements to our facilities
  • Assist with applications for building or zoning permits along with occupancy permits.
  • Review and/ or assist with design, drawings, layouts, and approvals for all racking projects.
  • Assist Finance and Operations with creation of fiscal year capex budget
  • Monitor all leasehold improvement capitol spend for the purpose of reviewing performance of budget and forecast to insure that capitol spend meets with budget, including prioritization of projects when funds availability does not meet needs
  • Assist in all branch related Capital Expense  requests
  • I Interpret and provide input on commercial lease documents (leases, amendments, subleases)
  • Works directly with Director of Real Estate and Corporate Counsel to negotiate all real estate related documents, including letters of intent, term sheets, leases, work letters, design and construction contracts, build-to-suit agreements, and purchase and sale agreements; to ensure the optimal terms and conditions to meet the needs of the business units.
  • Develops strategies for cost and operational efficiency in the real estate portfolio, working directly with District Managers and Regional Vice Presidents in each region
  • Engage with branch personal soliciting input, and offer feedback with respect to operations
  • Performs other duties as assigned
  • 25% - 50% travel
  • Other special projects as assigned by the Vice President of Supply Chain or Chief Supply Chain Officer.

 Qualifications 

Qualifications include:

  • Knowledge of standard construction practices, safety, fire prevention, warehouse operations, and related distribution      business functions.
  • Knowledge of commercial real estate policies and practices
  • Computer skills including, but not limited to, Word, PowerPoint, and Excel.
  • Communication skills including report writing and speaking to groups.
  • Ability to work effectively independently and with others.
  • Knowledge of construction, building and property maintenance, building materials, material storage systems, material handling and fleet equipment, electrical, data wiring, HVAC systems, roof systems and roof conditions, and utilities.

 

 

 

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